Prevent processing for the process of direct marketing, although we will continue to contact where necessary in order to provide you learning – for example to notify you about a change of workshop or meeting. Also we need to contact you to obtain destination information as required by ESFA.If you would like to exercise any of these rights, please contact the data protection officer at firstname.lastname@example.org or contact the office.
Who can I complain to? –
If you believe that KYP has not complied with your data protection rights, please contact the Data Protection Officer in the first instance. If you are unhappy with the response, you have the right to contact the Information Commissioner by going to their website (ico.org.uk) or by ringing 0303 123 1113
What if I do not provide personal data? –
Failure to provide data required to meet lawful obligations (except where consent is required) will result in us not being able to enrol you as a learner. Failure to provide other information (except that requiring consent), for example learning difficulty information, may result in KYP being unable to provide the standard of education and training that we wish to provide.
Glossary of Acronyms –
Dfe – Department for Education
ESFA – Education and Skills Funding Agency
LRS – Learner Registration Service
LEA – Local Education Authority
GDPR – General Data Processing Regulations
Data Sharing Agreements –
KYP will share data with government agencies such ESFA and LRS, as required by law. KYP will share data with the LEA as required by law, for students aged 16-18 on 1st September at the start of the academic year. It will also share information with the appropriate council and other statutory other agencies when required for safeguarding reasons. It will provide local district councils with information regarding enrolled courses when requested, lawful in the public interest. For students aged 16-18, it will provide information about enrolled courses to their previous schools to enable them to track destinations in the public interest. Where special category data is shared with organisations contracted by KYP to provide support to the student, the data will only be shared where it is used solely for that purpose. This is lawful in the public interest (GDPR article 9g).KYP will also share data with awarding organisations such as City and Guilds and Skills for Care in order for them to carry out their duties. The ESFA and LRS provide short privacy notices, provided below. We also provide a link to their full privacy notices, together with City and Guilds below. Links to the privacy notices of other organisations with whom we are required to share personal data, either by law, or in order to carry out our public task, e.g. awarding bodies, will be published on our website, or made available on request.
ESFA Privacy Notice –
This privacy notice is issued by the Education and Skills Funding Agency (ESFA), on behalf of the Secretary of State for the Department of Education (DfE). It is to inform learners how their personal information will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor bodies to these organisations. For the purposes of relevant data protection legislation, the DfE is the data controller for personal data processed by the ESFA. Your personal information is used by the DfE to exercise its functions and to meet its statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009 and to create and maintain a unique learner number (ULN) and a personal learning record (PLR). Your information will be securely destroyed after it is no longer required for these purposes. Your information may be shared with third parties for education, training, employment and wellbeing related purposes, including for research. This will only take place where the law allows it and the sharing is in compliance with data protection legislation. The English European Social Fund (ESF) Managing Authority (or agents acting on its behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training. You can agree to be contacted by agencies of the DfE or by the college for either surveys or research, or about courses or learning opportunities. You can choose your preferred method of contact, post, 6 phone or email, when you complete your enrolment form. Further information about use of and access to your personal data, details of organisations with whom the ESFA regularly share data, information about how long we retain your data, and how to change your consent to being contacted, please visit – www.gov.uk/government/publications/esfa-privacy-notice
LRS Data Sharing Agreement:
The information you supply will be used by the Skills Funding Agency, an executive agency of the Department for Education (DfE), to issue you with a Unique Learner Number (ULN), and to create your Personal Learning Record.
For more information about how your information is processed and shared refer to the Extended Privacy Notice available on
Gov.UK – www.gov.uk/government/publications/learning-records-service-the-plr-for-learners-andparents
Awarding Organisation Privacy Notice Links, City and Guilds – www.cityandguilds.com/learner-policy